Issuing a business trip abroad, if the purpose of the trip is: participation in a conference, congress, meeting, negotiations, establishing cooperation, etc.
The process of issuing a business trip order takes 5 working days. Documents are submitted no later than 7 working days before the start of the business trip. All documents must be issued before the start of the business trip. Regulatory and legal framework: Order of the Ministry of Finance of Ukraine dated April 13, 2020 No. 155 "On approval of the Instructions on business trips within Ukraine and abroad."
The basis for starting the business trip is an invitation (certified by a certified translation specialist (in the relevant language) from among the full-time employees of the University and the human resources department or translation agency) and a memorandum/agreement/contract on cooperation between the universities /institution.
Next, you need to write an application for a business trip, signed by the initiator of the business trip, the immediate supervisor or a higher official, the dean/director under the subordination of the person on the business trip, and submit it to the International Relations Department in 10 calendar days.
The application is endorsed by the vice-rector for the field of activity in accordance with the purpose of the trip. The application, together with the relevant accompanying documents, must be submitted no later than 10 days before the trip for consideration by the rector, who makes the final decision on permission for the trip.
After approval, the International Relations Department registers the order for a foreign business trip. You must issue a "Business Trip Order" in the general department after submitting the order. You must pick up the signed and registered order in the general department.
Reporting
After returning from abroad, you must complete and submit a report within 3 business days.
to the international relations department :
Report on the results of a business trip abroad (signed by the person on the trip and their manager);
to the accounting department:
Signed "Order" with the addition of original expenses, for example: plane ticket, hotel accommodation, etc. (this applies to Grant Programs).
Conditions for entry to foreign countries for citizens of Ukraine
About border crossing rules and consular assistance